TIME & PLACE:
Meeting February 5, 2003 at 7:00 p.m. at Sam Lake House.
Kent Ruesswick, Chairman
Mike Capone Selectmen representative
Ginger LaPlante Historical District Commission
Chairman called the meeting to order at 7:00 p.m. by asking
members if they had any questions or changes to the Questions:
Proposal Capital Improvement Program document Ken had been
editing. Charlie indicated the project was to be complete in
1 1/2 years rather than 1. Beth expressed some concern on the
wording of $2.5 million and how the document doesnt go
into other funds available. Kent stated there was $200,000 to
come from existing funds. It was decided that the document should
read $2.7 million plus cost of land. Mike stated that we are
getting the land regardless not part of project. Ted then
asked if there were any stipulations in purchase and sale agreement
regarding purpose of land purchase and Kent said no. Mike stated
if we are going to bond $2.5, might be more than a $1 a day.
Kent suggested reducing the $150,000 assessed valuation in the
example used. He asked Mike if there is an average assessment.
Mike said he didnt know.
Committee members continued discussing edits and clarifications to this document.
Ted volunteered to make changes on his laptop to the document as the members
agreed to these changes.
Kent indicated he had met with Mark Stevens, soil scientist, on the Robinsons
property on Saturday and dug some holes. He said they found a paxten soil not
wetlands a poorly drained soil, however. Kent shoveled 24 deep on
both holes. He found some wetland type of plants around the parameter. Kent indicated
that Mark had offered to do the septic design and wetlands drawing. Beth suggested
including this in the questions and answers documents being edited.
Kent stated there was sufficient water and septic on the center property
for the proposed library complex; didnt think
there was an issue with water. Charlie indicated answer is yes; no reason to
believe otherwise. Gordon stated yes, with minimal modification. Jeremy indicated
for questions regarding drainage refer to Town Center site. Gordon said the existing
system was a chambered system; so if police go the library will be in its place.
Kent then stated that Mike and other selectmen have questions on breakdown of
numbers. The selectmen had not approved plan presented by Kent; but they have
not disapproved, either. After going back to Cobb Hill I have broken down numbers
to $2.7 now; includes work on Town Hall (some money already appropriated for
this). These numbers are estimates not yet bid real numbers closer
to fact. These numbers are based on no detail drawings only.
Jeremy indicated it helps to say numbers are based upon something; not not
based on reality. Jeremy stated he thought Cobb Hill was to give us budgeted
numbers. Kent stated that the numbers are budgeted numbers only. Gordon stated
its asking cost break down; these figures must be a limit. I (Gordon) dont
see a big problem with cost estimates, etc.; we have allocated $600,000 to library.
Kent stated number breakdown was as follows:
Old library $ 7,830
Town Hall 96,700 (Mike said addition and improvements)
New Library 751,685
Main Complex 1,843,000
Beth asked about parking and landscaping. Kent stated he had not included anything
for parking lot for old library. Last years library proposal was $811,000
(with site work). Site work is $88,000 for everything. Beth stated have landscaping
separate, else you have the library basically the same, why not stay there. Kent
stated so we should just have cost breakdown for answering this question. All
members agreed. Breakdown then becomes:
New Library $ 663,685
Landscaping, Parking and roadwork 88,000
Town Hall 96,669
Old Library ramp and ADA door 7,830
Municipal Complex 1,843,816
Mike suggested not rounding numbers as looks like a dart. Mike then reviewed
numbers for warrant as follows (unless DRA changes this):
$2,625,000 This is the warrant (will activate $125,000 library reserve)
(125,000) Existing library reserve fund
+ $ 30,000 donations
Kent then asked about how to address land. Mike stated the selectmen have suggested
bonding the land. I thought we should buy this year, but they think it should
be bought over 20 years and bonded.
Bob stated there is a public budget meeting/hearing this coming Monday night.
Mike said we didnt put in newsletter. I satisfied the legal requirements.
Jeremy said he would put on website if someone gets me the revised document (Questions:
Proposed Capital Improvements Program). Kent asked Beth if she would print up
document and make copy. Jeremy asked Ted for a floppy and Jeremy would print
out and distribute.
Beth then asked if we could use Elkins building if not ADA compliant (bathroom).
Kent said it was his understanding no. Beth then asked how do we find
out about this before someone jumps on it.
Jeremy then asked to clarify Robinson field on Baptist Road near school.
Ginger asked about the ongoing cost of operation of buildings. Kent stated shouldnt
be more. Beth replied an answer needs to be developed. Mike stated existing Fire
Department and Highway buildings heating is terrible; there are economies
of joining buildings. Jeremy asked if there was any way to get this information.
Kent said we dont have building or window sizes.
Kent then asked if everyone knew where they should be this coming Saturday for
the Open House. Kent read assignments. Jeremy and Beth discussed making 100 copies
Mike then said with a $2.5 million bond, it would be $2.25 per $1000 or $338
annually for a home with a $150,000 assessed valuation, under $1 a day.
The Chairman adjourned the meeting at 8:45 p.m.
7:00 p.m., Wednesday, February 12, 2003 at the Sam Lake Building.