TIME & PLACE:
Meeting January 9, 2003 at 7:00 PM at the Town Hall
Gwen Duerell (Chief of Police)
Dale Caswell (Fire Chief)
Jim Sewicki (Highway Dept.)
Phil Stone (Road Agent)
John Bouton (Elkins Library Trustee)
Ginger Laplante (Historical Society)
Lucia Kitteridge (landscape planner)
Eric Paulsen (Sheer, Crystal, xxx)
Steve (Cobb Hill Builders)
Purpose of meeting: To hear opinions from Dept. Heads
on the proposed plans for the town center buildings, and to discuss
the proposed 2.5 million budget for the plan. To determine whether
or not all town departments are supportive of the plan before
we proceed further.
Currently budget includes: new construction on Town Hall addition; new construction
for Municipal building to house Fire, Police and Highway; renovation of old fire
station/public works garage to house Elkins library; renovations to old police
station to be meeting space attached to new library; grades and parking in town
center around store, town hall, and library; upgrade to the water system for
the entire center; conceptual master plan for future landscaping, paths, etc.
Budget doe NOT include: money to purchase cornfield across from CES from Robie
Robinson as site for new municipal building; repairs to old part of Town hall;
renovations to Sam Lake House; renovations to the recycling center.
FIRE: Dale Caswell says the reaction of his dept. is very favorable. Flow and
function of life/life safety building is well thought out. Routine needs are
addressed. Some areas can be combined such as code enforcement and emergency
management. Gender neutral bunkroom could be used for all departments for over
night shifts or in emergency situations.
Dale has provided a typed summary of his comments.
Both fire and police comment that CES (Canterbury Elementary School) has indicated
that they are quite pleased at the idea of having fire and police across the
street. Easy access for workshops, visits, field trips, special programs, etc.
Discussion of adding a fire pond on the site in the future. Dale concurs that
it would be very helpful to have a pond on the site so, among other reasons,
trucks could be filled in the building. Eric Paulsen suggests that grading for
a future pond might be done while landscaping the site.
Dale is assuming that the projected costs are for a bare wall building, and that
volunteers will build equipment cages, supply furniture, etc.
Steve (Cobb Hill) says the FFE (furniture and equipment) line in the budget is
pretty small, but they will be better able to tell what the town can actually
afford to build once the plan goes out to bid.
Primary focus should be what the town can bear as far as price, and figure out
how best to spend it after its voted. His opinion is that 2.5 million is
going to buy the town a LOT of space at a good price.
HIGHWAY DEPT.: Phil Stone says the plan is fine as it is. Offers his crew to
help out with site work where possible.
SAM LAKE HOUSE: Selectmen and town officers are trying to make the most necessary
renovations to their space by using Sam Lake monies and volunteer labor. Feel
that when the meeting room is freed up by the construction/renovation of additional
meeting space, that some office space might be able to expand into the current
Sam Lake meeting room.
RECYCLING CENTER: Heidi Hutchinson sends word that their committee contacted
10 designers, and only two responded to their queries concerning a redesign of
the recycling center. Both companies contacted were not interested in proceeding
with plans until they knew whether or not the dump would need to be capped, and
the extent/placement of the cap. There is some money in the RC budget for basic
repairs and maintenance, and they will pursue working with the selectmen and
DES to resolve the capping issue as soon as possible.
ELKINS LIBRARY: Ted West asks John Bouton (library trustee) if the trustees are
supportive of the plan to relocate the library to the site of the current public
works garage. John replies that the trustees next meeting will concern this issue
in particular, but that they want to be as supportive of the plan as possible.
John states that it doesnt do the trustees any good to sit back and wait
to see if the plan flies before signing on.
Discussion concerning the design of library renovation. Will the roof still be
flat in the back? Is this just to save money? How might it affect the aesthetics
of the building?
Discussion concerning what the current Elkins Library building might be used
for if the library moves into the Town garage building. Ideas include senior
center, club house, visitor center. Some discussion about making building handicap
accessible in the most rudimentary fashion so the building could be used for
other purposes until final use decided.
Discussion about how to apportion money for each individual project. Once total
monies approved and each buildings budget set, each department can discuss
further what actually gets built. For example, the library may choose to buy
less book stacks for the present and invest in a new pitched roof instead.
John Bouton wants to know what the sq. foot cost for renovations Steve (Cobb
Hill) checks his figures and says that it comes to approx. $113 a sq. ft. including $88,000
for site work, bringing total library cost to approx. $780,000.
Discussion continues concerning how to itemize figures presented at Town Meeting
so that it is clear what the cost of just the library is, since much of the site
work around the library actually benefits the Town hall and the center in general.
Discussion includes Cobb Hill breaking out cost to renovated Police Station into
meeting space, which is also currently figured into the library cost.
Eric Paulsen says he envisions budget for the project being presented at Town
Meeting as one single 8.5 x 11 sheet with line items for Library, police/meeting
space, Town Hall, and site work (pavement/parking) for the center so everyone
can see what is what.
Suggestion discussed that all Dept. Heads write something for the February
church newsletter in support of the plan. CUCC (Canterbury United Community Church
) and Historical Society included.
Ideas discussed for getting the word out about the public meeting on Jan 23 and
how to generate public discussion before Town Meeting: town crier, open house
of town building, teas, talk to people who generated support for
purchase of Canterbury store.
7:00 p.m., Wednesday, January 15, 2003 at the Sam Lake Building.