Canterbury, NH Building Needs Committee - 2001

Minutes of Meeting
– December 17, 2002–
(as reported by Secretary Billie Richert)



Meeting December 17, 2002 at 7:00 PM at the Sam Lake House


Kent Ruesswick, Chairman

Beth Blair
Kevin Bragg – Historical District Commission
Mike Capone – Selectmen representative
Charlie Cook
Bob Fife
Billie Richert
Jeremy Slayton
Ted West


Chairman called the meeting to order at 7:00 p.m. by reviewing the revised quote of $1,195 recently received from Mr. Robinson to repair the electrical system in the Sam Lake House. Quote includes installing 200 amp meter socket and breaker combination for code; 200 amp feed wire; interchange 100 amp panel for 200 amp; relocate terminal boxes; less 2” PVC plus labor credit from original quote. Original quote received (refer to October 30, 2002 minutes) was for $1,430.

Discussion ensued on where funds would come for the repairs and Mike and Kent reviewed with the committee the budget remaining for the year. Kent then asked if committee were in agreement to have work completed. Charlie moved to get revised quote from Robbie and get money where needed. All members approved.

Discussion of getting heat to work in the Town Hall was next. It was decided that Kent would contact Johnson and Dix to have someone come in and take a look at the furnaces. Johnson and Dix provide the Town’s oil and they should have someone available to provide the work. Beth asked if the work were done now would it require redoing when the addition is completed, and Kent said no. Mike agreed that the space should not be left unusable and Kent was to let him know.

The Chairman then informed the committee that he and Ken Jordan had met with Eric Paulson (SMP) and Steve Atherton (CHC) to walk the town garage, fire station, and police station and to look at the structures. Eric is to look at the bearing walls and Steve is to prepare costs based upon walk-through for library.
They looked at floor heights and what needs to be done to convert. Can leave roofs where they are and use new shingles. The fire station roof is new. Kent asked do we want to change roofs (pitch)?

Beth said it depended on costs.

Kent said Eric would take a look at it. They also discussed cutoff grader bay at the end of the garage to open up side and to allow for a road. Discussed using police station for different committee meetings to replace Sam Lake House space now used. Sam Lake House meeting space can then be used for selectmen’s offices. There are two secured rooms in existing police station that can be used for storage.

Ted asked about roof.

Kent stated he suggested getting two quotes for existing (new shingles only) and for new roof for back roof if pitch is added.

Mike stated we need options; what they are; we spent $16,000 two years ago on roof.

Beth replied that people are going to want to spend money inside for esthetics.

Kent said they had discussed stuccoing columns outside the garage and where garage doors are; fill in with clapboard and use brick where porch is (on new proposed library). There would be windows at end where grader bay is removed.

Beth asked if Kent had talked about money with library (committee); money from their campaign.

Kent replied that we need strategy session to discuss. Steve has assured me he would have numbers before Christmas.

Beth asked if any meetings had been planned.

Kent replied hopefully tonight we will know. So I’ve told Steve and Eric to keep numbers within our target.

Discussion ensued regarding limit Town has for issuing new bonds to pay for proposed buildings.

Kent stated that if Eric and Steve can get us numbers by Christmas, we could meet Thursday night, December 26th, to review.

Beth asked if the budgeted target amount included the cost of the Robinson property.

Kent replied we need to see.

Ted suggested setting up meeting without numbers.

Kevin suggested setting up public meeting and work backwards.

Mike stated that the committee better make sure everyone is on board before you go public; like us, the selectmen. Benefit waiting to get numbers; and everyone agrees; if issues, must deal with everyone. There is a deadline. If we are going to issue a warrant article (bond), we need a public meeting by the 5th or 6th of February. Need a week and _ later to finalize everything. Numbers in early January and start talking; need agreement early. Need to determine is it practical to try to do depending on tax burden put on public. May be able to bond for thirty (30) years; but requires extra level of review.

Discussion then ensued on how and what medium is used to communicate with Town’s residents on proposal, including holding public meetings, notices in church newsletter, calling people, initiatives by department heads and library personnel, notices at dump site, publish list of meetings in Town Crier and a general mailing.

Discussion concerning use of existing library building concluded with Mike agreeing to speak with Phil about adding a parking lot and Kent asking Eric about the cost of handicap access; and that these cost numbers would be included in the overall plan presented to the Town in March.

Next committee meeting dates were then agreed to:

Thursday, December 26
Thursday, January 2
Wednesday, January 8 – probably department heads and library
Wednesday, January 15 – Public Meeting

Kent then asked if Kevin had spoken with LCHIP and Kevin said he had left a message.

Beth asked if we know anything about dump building.

Mike replied not finalized; they do have the money, however.

Kent stated that Heidi said she has someone taking care of roof.

Beth asked about how to advertise public meeting and Kent stated as an informational meeting for the general public – discussion of the Canterbury Building Needs Committee for Town Center with location to be announced.

The Chairman adjourned the meeting at 8:20 p.m.


7:00 p.m., Thursday, December 26, 2002 at the Sam Lake Building.

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