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TIME & PLACE:
Meeting December 17, 2002 at 7:00 PM at the Sam Lake House
ATTENDANCE:
Kent Ruesswick, Chairman
Beth Blair
Kevin Bragg – Historical District Commission
Mike Capone – Selectmen representative
Charlie Cook
Bob Fife
Billie Richert
Jeremy Slayton
Ted West
MINUTES:
Chairman called the meeting to order at 7:00 p.m. by reviewing
the revised quote of $1,195 recently received from Mr. Robinson
to repair the electrical system in the Sam Lake House. Quote includes
installing 200 amp meter socket and breaker combination for code;
200 amp feed wire; interchange 100 amp panel for 200 amp; relocate
terminal boxes; less 2” PVC plus labor credit from original
quote. Original quote received (refer to October 30, 2002 minutes)
was for $1,430.
Discussion ensued on where funds would come for the repairs and
Mike and Kent reviewed with the committee the budget remaining
for the year. Kent then asked if committee were in agreement to
have work completed. Charlie moved to get revised quote from Robbie
and get money where needed. All members approved.
Discussion of getting heat to work in the Town Hall was next.
It was decided that Kent would contact Johnson and Dix to have
someone come in and take a look at the furnaces. Johnson and Dix
provide the Town’s oil and they should have someone available
to provide the work. Beth asked if the work were done now would
it require redoing when the addition is completed, and Kent said
no. Mike agreed that the space should not be left unusable and
Kent was to let him know.
The Chairman then informed the committee that he and Ken Jordan
had met with Eric Paulson (SMP) and Steve Atherton (CHC) to walk
the town garage, fire station, and police station and to
look at the structures. Eric is to look at the bearing walls and
Steve is to prepare costs based upon walk-through for library.
They looked at floor heights and what needs to be done to convert.
Can leave roofs where they are and use new shingles. The fire
station roof is new. Kent asked do we want to change roofs (pitch)?
Beth said it depended on costs.
Kent said Eric would take a look at it. They also discussed cutoff
grader bay at the end of the garage to open up side and to allow
for a road. Discussed using police station for different committee
meetings to replace Sam Lake House space now used. Sam Lake House
meeting space can then be used for selectmen’s offices. There
are two secured rooms in existing police station that can be used
for storage.
Ted asked about roof.
Kent stated he suggested getting two quotes for existing (new
shingles only) and for new roof for back roof if pitch is added.
Mike stated we need options; what they are; we spent $16,000 two
years ago on roof.
Beth replied that people are going to want to spend money inside
for esthetics.
Kent said they had discussed stuccoing columns outside
the garage and where garage doors are; fill in with clapboard
and use brick where porch is (on new proposed library). There
would be windows at end where grader bay is removed.
Beth asked if Kent had talked about money with library (committee);
money from their campaign.
Kent replied that we need strategy session to discuss. Steve has
assured me he would have numbers before Christmas.
Beth asked if any meetings had been planned.
Kent replied hopefully tonight we will know. So I’ve told
Steve and Eric to keep numbers within our target.
Discussion ensued regarding limit Town has for issuing new bonds
to pay for proposed buildings.
Kent stated that if Eric and Steve can get us numbers by Christmas,
we could meet Thursday night, December 26th, to review.
Beth asked if the budgeted target amount included the cost of
the Robinson property.
Kent replied we need to see.
Ted suggested setting up meeting without numbers.
Kevin suggested setting up public meeting and work backwards.
Mike stated that the committee better make sure everyone is on
board before you go public; like us, the selectmen. Benefit waiting
to get numbers; and everyone agrees; if issues, must deal with
everyone. There is a deadline. If we are going to issue a warrant
article (bond), we need a public meeting by the 5th
or 6th of February. Need a week and _ later to finalize
everything. Numbers in early January and start talking; need agreement
early. Need to determine is it practical to try to do depending
on tax burden put on public. May be able to bond for thirty (30)
years; but requires extra level of review.
Discussion then ensued on how and what medium is used to communicate
with Town’s residents on proposal, including holding public
meetings, notices in church newsletter, calling people, initiatives
by department heads and library personnel, notices at dump site,
publish list of meetings in Town Crier and a general mailing.
Discussion concerning use of existing library building concluded
with Mike agreeing to speak with Phil about adding a parking lot
and Kent asking Eric about the cost of handicap access; and that
these cost numbers would be included in the overall plan presented
to the Town in March.
Next committee meeting dates were then agreed to:
Thursday, December 26
Thursday, January 2
Wednesday, January 8 – probably department heads and library
Wednesday, January 15 – Public Meeting
Kent then asked if Kevin had spoken with LCHIP and Kevin
said he had left a message.
Beth asked if we know anything about dump building.
Mike replied not finalized; they do have the money, however.
Kent stated that Heidi said she has someone taking care of roof.
Beth asked about how to advertise public meeting and Kent stated
as an informational meeting for the general public – discussion
of the Canterbury Building Needs Committee for Town Center with
location to be announced.
The Chairman adjourned the meeting at 8:20 p.m.
NEXT MEETING:
7:00 p.m., Thursday, December 26, 2002 at the Sam Lake Building.
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