TIME & PLACE:
Meeting November 21, 2002 at 7:30 PM at Parish House
Kent Ruesswick, Chairman
Kent Ruesswick, Chairman
Kevin Bragg Historical District Commission
Ginger LaPlante Historical District Commission
Tom Burke, Sheerr McCrystal Palson (SMP)
Eric Paulson, SMP
Mr. Jordan, acting Chairman, called the meeting to order at 7:45
p.m. The Chairman was attending another meeting and will join
the meeting later.
Ken was in attendance at the evenings earlier meeting with
SMP and the library committee members. He stated that in general
the library committee members liked the conceptual appearance
of the proposed library at the existing fire/highway department
building. Ken stated that the members had no objections and they
had enough interest in the proposal that the CTBN committee could
discuss with Eric the next step in refining the proposal.
Eric then presented to the CTBN members the revised plan for the
library. Eric began by describing the existing police station
building. This building as proposed would comfortably seat sixty
(60) for meetings, but Eric suggested limiting to fifty (50).
The back of this building would have a bathroom for use in case
the library building was closed. There would also be a room for
storage off the primary meeting room. Eric felt this facility
would be a great place to show films and make presentations. Activities
can be boisterous in the proposed meeting/facility room without
the noise being heard in the library. This proposed space is comprised
Meeting/Activity Room 896 sf
Support Space (storage and bathroom) 252 sf
Total 1,148 sf
Eric then described the proposed library building The breakdown
of this proposed space is:
Circulation Desk Area 576 s.f.
Reference/comp 320 s.f.
Bathrooms 128 s.f.
Staff/storage 612 s.f.
Reading areas 1,560 s.f. (seating for 38)
History/archives 576 s.f.
Cross Aisles 880 s.f.
Subtotal 4,652 s.f.
South Stack Area 500 s.f.
Middle Stack Area 330 s.f.
North Stack Area 330 s.f.
Subtotal 1,160 s.f.
Total library square feet 5,812 s.f.
Total square feet for both buildings 6,960 s.f.
Circulation desk is placed in the building so person can observe
entire library space. Eric took features in existing plans obtained
from the library committee members and incorporated the following:
Technical service area with computer access
Computer access near circulation desk
Seating for 38 visitors to read books at same time
Local history and archives at end of L
Closable front cases for rare items
Historical town records
Sensitive information under lock and key
Exit at end of building
Free standing; double sections
Metal, adjustable shelves with counter tops
Modular can buy 3 foot high shelves and extend later
Storage in proposed library is sufficient for 11,000 volumes with
21,000 volume capacity if 7 foot shelves are used.
Eric described the layout using the required three feet for aisles
and two feet for stacks. For ADA compliance there must be 36 inches
between aisles and 42 inches at end to wheel around stacks.
Eric was asked if he included a new roof and he stated he understood
the flat roof there was reasonably new and he would leave that
rather than adding a pitch roof, which he favors, if the existing
roof is new.
Eric described heating needs would be for entire building as proposed,
and was then asked how much is the Town saving by using the existing
buildings rather than starting new construction. Eric stated maybe
_ of total. Eric noted that the library committee members concluded
that with this proposal they were obtaining more space for about
the same amount of money.
Jeremy then asked how Eric knew cost. Eric stated that with no
site excavation, etc., the cost would be around $75 to $100 a
square foot X 6000 square feet, or about $600,000.
Kevin asked if this number included furniture and shelves and
Eric said no, that library shelving was not inexpensive and that
there is a secondary market for such items. Painting shelving
any color is also possible. However, nothing prevents the Town
from opening the Library regardless of the furniture and shelving
Kevin again asked if this estimate were being compared with the
same items previously defined by the library committee members.
Eric responded he needed to do a detail cost analysis and that
he would not advertise the $600,000.
Jeremy then asked if Eric had this (proposed library) configuration
within the Town Center proposed layout. Eric said he did and then
presented to the Committee the proposed Town Center layout with
the proposed library replacing the existing life safety buildings.
Eric pointed out that with this new layout, the church and library
could share parking. Ginger noted she would rather not see parking
but a softer grade leading to the Historical Society building
so that there can be activities held outside with easier access.
There was some discussion then about the green area
in front of the store and how it was preferable to have more green
in this area and reduce the confusion in traffic flow. Ginger
noted that road in front of store is owned by the store.
Kevin then noted he would like to see the pond used more with
perhaps some gravel parking in the vicinity. Ginger noted the
pond needed some work to make it more easily accessible and conducive
to community activities.
Ken asked Eric if there were enough information to go to Cobb
Hill to get numbers for the proposed library. Eric stated he thought
Ted asked if the grades within the proposed library were even
and Jeremy stated there was an 8 difference. Eric then stated
he would make a topping slab rather then do carpentry to make
the inside of the entire building one level. Eric said that the
grader bay would be removed and this end of building would be
made to look like rest of building with windows. The library committee
members had expressed the desire for more light and this is the
reason for the grader bay removal.
Jeremy asked about the purpose of the continuous porch around
the front and side of the proposed library connecting to the old
police building and if this were for ADA compliance. Eric said
it was not but strictly to transform the garage building into
a more pleasant looking library.
Jeremy asked if the second meeting area were necessary since the
Town Hall and Sam Lake building have space.
Ginger stated the Library (folks) feel they need space for children
programs, etc., and that the Historical Society needs space as
Kevin suggested that this new additional space can be a youth
center for the community and Ken suggested that it be developed
as such and not really part of the library.
Ken asked Eric how much time was required to obtain costs.
Eric stated there is an issue of Cobb Hill waiting in the wings;
they participated on Town Hall; theyre concern is that they
would do a lot of leg work. They need to be assured.
Ken stated that Cobb Hill could compete for the job; cant
say they have it.
Jeremy then asked if the work for Town Hall is set.
Ken stated that Kent has the information on that and will review
with us when he joins the meeting tonight.
Kevin asked if the library committee members were open to the
plans as presented. Ken replied that he had asked if we
can develop numbers and the library committee members said
very much so. Approach was in refinement.
Ginger asked how the proposed meeting room compared to the Town
Hall meeting room. Eric stated it was about the size of Town Hall;
50 versus 100 people.
More discussion on the green area of the proposed Town Center
The Chairman joined the meeting at 8:30 p.m.
Ken then asked Eric if he could have numbers in 1 _ weeks. Eric
stated that there were a couple of approaches but if they were
given a week to refine plan with library information then in 2
more weeks they could have numbers.
Kent asked Eric if he needed more detail on the proposed Life
Safety Building and Eric said yes, to clarify.
Some discussion ensued on when public hearings should commence
and Kent stated they needed to try to get some in before Christmas;
maybe after church.
Ken suggested having some meetings during the day to facilitate
folks who may find it impossible to come at night.
Kent then presented the other proposal submitted on the Town Hall
addition. This proposal was obtained from Mike Cody and was for
$80,000. Kent stated that Mike could not begin work on the addition,
however, until spring. Cobb Hill could begin immediately.
Ginger asked if the Committee had the money. Kent replied that
there is $60,000 and that Cobb Hill talked about doing a portion
of the required work on the Town Hall addition for that. For Cody
we would have to get Town approval.
Ted indicated he agreed to go ahead with Cobb Hill but felt people
may have issues.
Eric stated that the level of service from Cobb Hill is higher.
Asked for clarification, Eric stated that Cobb Hill will be paid
for (the preparation of) cost numbers in the future for any work
that is going to bid.
Ted stated that he understood, then, that we accept Cobb Hill
for Town Hall and paying Cobb Hill to price out Library and Life
Ken stated that Cobb Hill needed to firm up numbers; also we can
get something done to show progress at next town meeting.
Kevin agreed with this.
The Chairman then called for a vote on having Cobb Hill do work
on the Town Hall addition after looking at the budget again with
Cobb Hill; and to seek approval from the selectmen.
There was a unanimous vote of approval for this.
Before the meeting was adjourned, Eric confirmed to the committee
that Cobb Hill can still do the project this fall.
The Chairman adjourned the meeting at 8:50 p.m.
Tuesday, December 3, 2002, 7:00 p.m. at Parish House.