TIME & PLACE:
Meeting November 12, 2002 at 7:00 PM at the Parish House
Kent Ruesswick, Chairman
Kevin Bragg Historical District Commission
Ginger LaPlante Historical District Commission
Tom Burke, Sheerr McCrystal Palson (SMP)
Eric Paulson, SMP
Library Committee Members:
Chairman called the meeting to order at 7:00 p.m. He began the
meeting by introducing the architects to the library committee
members. Kent informed them that SMP were working on the Town
Hall addition; that the CTBN had negotiated with Mr. Robinson
for the five (5) acres and that this was moving forward; and that
SMP have been working on a municipal building to combine the fire,
police and highway departments on this new acreage. The CTBN had
met with the department heads last week. It now made sense to
meet with the library committee members and to begin talks about
the building that remains and where the CTBN members see the library
The Chairman then asked each CTBN member to comment on the library:
Jeremy When things wrapped up last year, question remained
where the library could go. It was up in air if we had it at Sam
Lake site. Believes it is better to have a pedestrian center here
and what would happen to the Sam Lake building. Currently looking
at fire and highway departments moving out then we could have
space for library here and can keep it in the pedestrian center.
Natural place for library to have in this location as there is
more space for the library. Can we find away to make space work
for the library?
Bob Ive been back and forth on this. Fire department
moving out; would like to see library there but not a 100% until
all data is in. I would like to see little library (building)
Charlie I second keeping library on this side; property
on top of hill has changed scope of what we can do with town center.
Now that this is done, can put library in one building.
Gordon On this side of street.
Kevin Impact on village setting; need for a lot of parking.
Having on other side of town center and down the road when someone
is doing expansion fifty years down the road. Realized need for
library expansion something must be done in building. Small building
should stay there but where new library is would be better in
town center. Issue of kids walking school on that side
is a concern but someone is crossing regardless. Must be addressed
either way. Overall, like to explore this side of road.
Ginger I like it where it is. Im on the library committee;
no other place to put new building is needed, if this building
(existing fire and highway department) is used for library.
Claudia 75% of 200 people would like it to remain where
it is. Makes sense to add on to existing library. We have land;
can change access. Im concerned we will be back to asking
Beth Time frame is crucial. Im most outspoken
to keep library where it is, but why Ive changed somewhat
is the idea of library, historical society and town hall close
together; worth looking at. Find a use for Elkins Library building
if library is not there. What we are trying to do is build to
everyone needs. Its worth looking at; such a vital part
of town becomes more vibrant. Elkins Library is so beautiful
would most likely not be empty for long. Im not 100%; cant
make library (needs) wait a long time.
Anne Timeline is important; survey taken shows people want
the library to stay where it is.
John Id like to hear plans before I weigh in.
Sue Do we know survey and results?
Kent We do not.
Sue Two important questions were asked stay where
it is 75% of about 200 respondents said leave library site
where it is. At that time, we were not aware Sam Lake site was
Claudia 75% warranted expanding current site.
Sue Important to look at fact people are attached to library
unless you have another option for use of library. People
say youre kidding when are told library may
be moved. May not be an easy sale. We have land; better access
now to expand out back up hill with parking in back. Last thing,
timing, no way to just pop us in there. Big bond to build everything
we have proposed.
Judy Sale of property to put new complex is a done deal?
Kent Purchase and sale agreement on it.
Judy Contingent on it being passed? Cost what kind
of bond for that kind of building?
Kent Tried to figure out pieces of the puzzle; no numbers
Judy - Anyone gone to Pembroke?
Kent We want to get plans together and then get options
such as the garage tear down or rebuild garage.
Judy Numbers will be major issue when you go to town meeting.
Beth Big issue.
Kevin Committee to come up with options spend nothing;
get most of what you want; or the maximum of what you want. We
want to explore every option to present to town.
Beth Time line for public meetings to get additional input
Kent End of December for public meetings
Ginger Dont you need two (2) meetings for bonds?
Kent Thats another issue.
Hank Expanding existing offices (in Sam Lake House)
I havent heard anything.
Kent Selectmen want to stay in Sam Lake House and to upgrade
existing building. Will make some repairs necessary using Sam
Lakes money for that.
Jeremy Other consideration of Sam Lake as other buildings
come on line needed space in Sam Lake will be available
for additional office space.
Gordon Would like to have one bond issue and not have four
(4) separate bond issues.
Claudia Do you have to build all in one year?
Claudia Issue of borrowing costs versus interest earned
Kevin School will come knocking eventually.
Ginger School is at capacity it was built for.
John Cant float a super bond. Thats what selectmen
said last year.
Charlie Reinvest portion not used immediately.
Gordon Only bond amount you need each year; authorized
for larger amount.
Charlie I wonder how many people know Sam Lake property
versus house in survey?
Kent What Ive asked architects is to reuse building
if this doesnt work rebuild will be looked
Eric Presents an opportunity your group can have as to
use of building. As soon as complex is built; older building becomes
Tom Describe revised square footage.
Eric Large portion of land (existing town center) not available
that we are trying to address. Independent of library, we are
trying to address access; pretty hazardous intersections; large
curb cut. Way to straighten out circulation (within and around
Judy What about parking for church?
Eric There is parking for church.
Eric then showed a picture of the existing municipal building
(fire and highway departments) with another picture showing an
overlay of potential remodeling of this existing space. This picture
showed the smaller, existing police department building attached
to the existing municipal building via a breezeway. In addition,
Eric showed the plans reflecting parking at Sam Lake building;
walkway connecting to Historical Society building; and Town Hall
Eric Garage looks entirely different with these renovations.
Seems next step could just remove police; but connect police department
building to have same electrical system and with less pavement;
total of about 8000 square feet with entrance facing Historical
Society. Building could also have another use if not used as library;
or you can knock down the entire building.
Beth How much parking do you have?
Eric What do you average on Sunday?
Charlie 40 cars.
Eric No problem getting 40 as shown. Keep parking under
control for keeping green.
Kevin You wouldnt need paved parking for big events?
Eric No. Very tough little knot you have here; circle in
front of store, etc. With plans as shown, church lost a little
land in front but it was pavement. Center Road is primary road;
preference should be given to traffic on this road; plans move
road closer to cemetery.
Ginger Cant touch elm tree.
Eric Thought to give town greener and friendlier feel
slower pace; walking not zipping. Try to eliminate 3 point turnaround
John How are we selling 6000 feet; we couldnt sell
Kent Here we have more than you are asking for; if we can
get the price to be less than what you were asking the
Eric What does space lend itself to? Meeting space? Sam
Lake House is charming but small.
Kent Make a recreation center for kids.
Beth How much space?
Eric 2000 square feet in existing police station.
Beth Way to add cupola?
Eric Yes, if you remove couple of trusses.
Hank Great emphasis to keep town center the town center.
Logical place for police department is to keep it in town center
and fire and highway departments in cornfield. Why are you not
keeping police department in town center?
Eric Combining allows departments to be available 24 hours
a day sharing facilities; resident can contact anyone from all
three departments; I did bring plan of what Safety Complex might
Eric then distributed copies of the proposed Safety Complex.
Sue Issue of traffic and protecting children. Small town
doesnt happen a lot but can.
Eric Where it is now more of an issue with pedestrians.
Officials last week felt keeping school close by helped the fire
and police department in responding.
Jeremy Medical response for aged housing is a concern.
Sort of a wash; volunteers are from same area; either way, people
are flying by school.
Sue How do we get around Historical District requirements?
Kevin Not a problem until we see plans.
Kent Gwen said it would help them if police department
location closer to school.
John Where is complex on plans as part of overall master
Kent Five years down the road in master plan.
John So, behind library?
Kent Bringing this together as a package; would not expect
library to wait 5 or 10 years.
Ken It is a total simultaneous solution. With cornfield
becoming available, it took three things all at once; didnt
exist five years ago.
Claudia Location for library is a red herring.
Ken People did not see value.
Claudia We got 55% - we needed 2/3 (votes to pass new library
building resolution). Where do we fit in to total plan? When?
Are you going to town this year?
Claudia Its hard we have the land.
Kevin You do not have the money unless town will foot bill.
People need to understand what do I get for the money.
Claudia You have to convince a lot of people. Are you going
to town this year?
John Are we to approve this plan?
Kent we would like you to walk in with us when the plan
Kevin Helps if we do it all at once.
Jeremy Get everyone pointed in same direction.
Claudia I would like to know the cost of renovating the
existing building to meet our needs is less cost than what we
have planned already. Existing (municipal) building is not a nice
building. We need more information.
Kevin Lets look at possibilities.
Claudia We need a 2-way street. I havent gotten a
lot of information on costs.
Sue No great savings in renovating existing space.
Claudia If simultaneous more room for growth.
Ginger Some votes were lost because Committee (library)
and Town selectmen were divided on (last years) vote.
Judy All selectmen most supported effort.
Kent I wish Mike were here. At this point, selectmen were
in favor in proceeding as a super bond issue. Mike has already
been at almost all our meetings.
Gordon We were not ready last year to address needs of
Judy Has there been a discussion to get something like
this in the hands of the voting public in town?
Kevin Three weeks literally we didnt know about cornfield.
Need to get it out in advance of town meeting.
Ginger Should have mailing.
John Do we have 4500 square feet?
Kent You have 4500 plus 1500 storage in existing library.
John Seems it is conceivable if we have the space we need.
Eric Need to look and plusses and minuses in the building.
This is not a two- story building.
Ginger - Issue of moisture?
Eric Can control.
Sue Climate control for library is an issue.
Eric Not an issue for concrete building.
Eric All systems in building will be new.
John Do you return with plans like this? Where do we go
Kent Id like to tell him (Eric) to do plans for library.
Eric Feedback loop is needed.
Sue Do you have any idea have you seen our plans?
Eric Ive seen them.
Sue Any cost savings?
Eric Potential result of many incremental decisions
you make as a community.
Sue Fair to say same amount of money?
Eric No you cant say that. 15% of value in structure;
85% in systems and windows, etc. Adaptive use is not foreign territory
for us. Youve rejected the notion to move building.
Kent How much to move?
Eric Closer to $10,000.
Eric If sentimental for building, why I ask.
Claudia How much to move it?
Eric We moved a church in Danbury 150 yards no power
lines involved; closer to $10,000 than $100,000.
Kent What is the feeling of the group?
John Give us a week.
Kent One week less we have.
Ken Garage and/or garage site but is location ok?
Ginger Can they work with their own architect?
Eric A schematic drawing of your needs.
Hank Cement floor in those buildings must be awful
full of oil.
Kent Pour over them bring up level.
Hank Handicap ramp?
Kent All level.
Eric - Prudent to have someone in environment engineering to look
Sue Float floor skim bottom pour new concrete.
Claudia Any fuel tank storage ( in existing building)?
Kent No, nothing inside building no inground storage.
Ginger What would you put on floor?
Eric Carpet for example.
Charlie That would be the quietest.
Hank Can we go visit together some place for a few minutes?
The Library representatives then left the meeting to discuss among
themselves the plan for moving the library to the existing Sam
Lake site. The Chairman then discussed business from last weeks
meeting to obtain bids on the Town Hall addition and that he was
meeting with another bidder the next day. Beth wanted to know
how quickly Committee could obtain numbers for the new proposed
complex and Kent stated he thought in about two weeks.
The Library representatives returned and Kent asked what had been
Claudia For the good of the town, we would certainly go
there (existing Sam Lake site) if less money than our current
site. If this is presented this year, wed like to be in
favor to go into that spot.
Kent Can you do this for next week?
Eric For quick turnaround, Ill use the other plans
if that is ok.
Claudia We were building for 15 years rather than 25.
Hank Go by previous years plans.
Eric Doesnt make sense to not use all the space for
library. Can show stack space but not what is in space. 6000 square
feet does not include old police building.
Kent Meeting at 7:00 next Tuesday; please come back to
Hank Purpose of meeting?
Eric Why should entire committee be there?
Hank Why have the CTBN involved with the library internals?
Eric Much more of a working session.
Sue You are going to work on detail I have a conflict
Beth This will give you an idea of cost?
Eric Not the perfect library but a start for discussion.
Claudia I have a conflict also.
Kent Then meeting next Thursday at 7:00 to accommodate
schedule; CTBN to meet at 7:30 to discuss results of earlier meeting
between Eric and library representatives. CTBN members can attend
earlier meeting but please no input until our 7:30 meeting.
Kent If we can have your emails Jeremy will send you location.
Chairman adjourned meeting at 8:55 p.m.
Thursday, November 21, 2002 at Parish House
7:00 p.m. Architects meeting with Library representatives
7:30 p.m. Regularly scheduled committee meeting