TIME & PLACE:
Meeting November 5, 2002 at 7:00 PM at Sam Lake House
Kent Ruesswick, Chairman
Kevin Bragg Historical District Commission
Ginger LaPlante Historical District Commission
Dale Caswell, Canterbury Fire Chief
Gwen Deurell, Canterbury Chief of Police
Phil Stone, Canterbury Road Agent
Jim, Highway Department
Tom Burke, SMP
Eric Paulson, Sheerr McCrystal Palson (SMP)
Chairman called the meeting to order at 7:00 p.m. He began the
meeting by asking Eric to review the proposed plans for the Towns
Life Safety Building (complex) to be built on the Robinsons
property that is under a purchase and sale agreement.
Eric distributed copies of the plans and square foot summary to
the attendees. The primary site ideas presented were:
Revised plans reflect office/facilities centered within complex
than at ends of complex
Can add a couple of bays in future; did not want to redo roads;
that is why complex is organized as is.
Build complex back from road a bit for future expansion and from
Allow visitors to easily find public front of complex
Salt and sand piles stored behind complex
25x24 Kitchen next to meeting/training room
All facilities on ground floor more economical and accessible
After parking, each departments personnel can have own entrance
Significant attic space future uses could be weight room
offices, etc. Elevator access would be needed for office access.
Roof outside garage for cover
Covered porch in front of complex to add to overall barn
Public is limited to front of complex in the receptionist area
Eric indicated he had received comments about the need for parking
for fire department personnel in back near the garage area. He
stated that he had the least information about the needs of the
Dale commented that he liked the proposed plans very much.
Eric stated that complex could be used for future events and meetings,
Eric then reviewed the square footage of proposed complex. Total
finished space would be 7,844 square feet (sf) and garage space
would be 7,920 sf for a total of 15,764 sf. Potential attic space
would be 4,706 sf. Breakdown of total square footage is:
Fire Department 5,204 (1,204 finished; 4,000 garage)
Police Department 3,016 (2,296 finished; 720 garage/sally port)
Highway Department 3,920 (720 finished; 3,200 garage)
Common Space 2,384
Shared Safety Space 1,240
Eric explained that to have more space in attic, open trusses
could be used. There are two stairways for egress to the attic.
Design allows each department convenient access to upstairs.
Eric stated that project as proposed is not an inexpensive project.
Kent asked about cost savings of attic trusses versus open trusses.
Eric stated not much cost savings. Dont even have to finish
attic area but need to provide for future floor weight
support if anticipated future use.
Eric then asked for comments and questions.
Kent asked about future elevator needs in plans.
Eric said actual space area for elevator is small but not specifically
located in plans at this time.
Kent asked if elevator area should be provided for.
Eric replied that an elevator shaft for later use could be planned.
Charlie asked why not provide for wheelchair lift?
Eric said that a wheelchair lift could be appropriate depending
on use of upstairs.
Eric stated he had gone as far as he could with plans until he
receives input and feedback.
Dale again expressed how he loved the concept and that the design
looks like Canterbury. Dale discussed the Loudon complex having
four bays in front and rear and that the Fire Department preferred
a similar complex. Bays are drive through but really are backed
into not driven through. Dale explained this gives a lot of flexibility
to put ladder truck in one end and small forestry truck at the
other end. Easier to do back to back vehicles. Dale suggested
joining garage to the complex rather than being separated.
Eric explained that bays are now forty (40) feet; if we go eighty
(80) feet, cant do pitch roof; would be a very flat roof.
Dale then asked Eric to take look at picture of Holderness Life
Safety Building for idea of what Fire Department is looking for.
Eric stated that bays are 12 wide for each slot could
put a gable roof.
Dale said that they are basically seeing 14 wide by 14
Jeremy asked how many bays are needed.
Dale explained that there are currently five bays and six vehicles;
and that the department personnel need to do decontamination and
having a facility to cleanup near bunks and gear storage would
Jeremy asked how best to reroute the Highway Department traffic
and Phil indicated that it doesnt matter how his department
personnel enter facility.
Ted indicated there is a concern about privately owned vehicles
(pov) colliding with trucks and other equipment.
Eric said that speed bumps could be installed around the complex.
Jim offered that there will be a lot more traffic with new complex
and need a better flow of traffic to eliminate cross-traffic.
Gwen suggested having an authorized vehicle only area.
Ted suggested having convex mirrors at ends of complex building.
Ginger asked about arriving fire personnel conflicting with leaving
Beth asked how often this happens.
Jeremy replied that it could happen.
Dale offered that the new complex would be a wonderful recruiting
tool for getting new volunteers.
Ted suggested having a mirror image of existing plan would facilitate
arriving fire department personnel.
Eric said he had thought about that, but did the existing design
for growth potential.
Beth suggested that with shorter bays for the Fire Department,
traffic access to and around complex might not be an issue.
Eric indicated this is something to be considered.
Ginger asked if Dale saw an issue with school and traffic with
Dale indicated he did not and he was not aware of any regulation
about being too close to a school.
Gwen asked about men and women showers in new facility and Eric
confirmed there were.
Dale said the proposed Emergency Management Center Room is a good
idea for the safety of community and asked about plans for an
exterior pad to support generator to run complex in case of emergencies.
Gwen expressed it was important that plans included an area for
Eric said his firm has seen other projects use blocks and two
layers of _ plywood for roof for a soundproof room.
Eric asked if there was any concern about paper file access and
Gwen stated it was a matter of locking up files.
Gwen asked about having water and drains in police car bays and
Eric confirmed they were included in plans.
Eric explained there is a pass-through area for weapons in booking
Phil then stated the Highway Department needs 16 wide by
40 deep bays especially when sander and plow are on trucks.
Dale said it would be nice to have a wet bay to share among departments
that would be used to clean equipment.
Ted asked if water can go into septic and Eric said it could not.
Some discussion of drainage requirements ensued.
Bob commented that Highway Department office seems large. Charlie
offered that the area could be divided up into office space and
a tool room.
Kent asked about fuel dump and where would it go in plans.
Phil said his department uses the most fuel and they are looking
for expansion for recycling.
Bob asked about leach field.
Eric stated shouldnt be a problem as area is already cleared.
Ted stated that the land was pitched away from road right now.
Eric referred to salt shed in plans and that it could be open
in front for access and asked Phil if they have racks/separators
now. Phil said that they have four currently.
Jim asked if we can limit access to salt and sand and Eric said
Eric explained how there is plenty of green space for future use
in front of complex.
Beth asked what regular hours of complex would be and would a
person be there for all three departments.
Dale said there would be a person shared. Gwen stated that the
Police Department currently has someone 5 hours a day right now
and that they can come up with 3 more hours for all departments.
Dale stated he believed there was not a need for such a large
waiting room. Eric said he could revise plans to allow for 2 or
Gwen stated there is a need for people to come in and complete
paper work for gun permits.
Dale commented that new meeting room could also be used for CPR
Bob asked if there were columns next to bay doors and Eric said
Eric then advised the Committee that consideration needs to be
given to whether the complex is going to have a sprinkler system
and if so a reservoir is needed for the water and this will impact
cost. Discussion of sources for water ensued.
The roof for the new building was discussed. Ken said that roof
must match church and other buildings in town center. Kent then
asked what a metal roof would cost. Eric stated that a material
costs are a little more, but the labor costs are much higher in
installing such a roof versus a shingle roof. Kent asked about
life cycle. Eric stated he would need to cost out, but metal will
be indefinite; proper installation of screws is the issue.
Eric agreed to redo the plans based upon tonights input.
Bob asked what the Historical District Commission had to say and
Ginger said they have not seen the plans.
Ted said we need to think what we can cut after we fine-tune plans.
Jeremy asked Eric about heating system he envisioned. Eric suggested
build in growth by using a modular system similar to approach
used by schools. A heated slab would be pricey.
Dale stated they are not adding more vehicles but are changing
the type of vehicles acquired so this reduces the number of potential
Dale stated that the plans look good, similar to a farm site with
gabled ends, and that the complex combining three departments
is a good package to put up for vote.
The Chairman then asked Dale if the available monies, $16,000
- $17,000, for fire doors could now be used for the Town Hall
addition and Dale said yes and that he had already offered this
to the selectmen.
Kent then asked Eric to attend next weeks meeting with the
The Chairman adjourned the meeting at 8:20 p.m.
7:00 p.m., Tuesday, November 12, 2002 at the Parish Hall in
the Canterbury Town Center.