TIME & PLACE:
Meeting October 22, 2002 at 7:00 PM at Sam Lake House
Kent Ruesswick, Chairman
Mike Capone Selectmen representative
Ginger LaPlante Historical District Commission
Chairman called the meeting to order at 7:00 p.m. Eric Paulson
and Tom Burke of Sheerr McCrystal Palson (SMP) were in attendance
to review the revised Construction Document Package (CDP) for
Kent stated that the Historical District Commission was meeting
next Tuesday during a public hearing on the CDP at 7:00 p.m. at
Sam Lake House. There will be a public hearing notice published
in this Sundays Concord Monitor and in a posting at the
Tom of SMP noted the following for the committee: The framing
for the Town Hall addition was changed to run decking all in the
same order; posts were moved and centered; window at end of ramp
was removed. In addition, three (3) foot fluorescent light fixtures
in corridor rather than schoolhouse fixtures, which are too large
for the eight (8) foot ceiling. The double-width window above
the kitchen sink is now single-width to match the other two bathroom
windows in the back of the addition. The Harvard Slate gray architectural
shingle roof is 35-year and not 40-year. Tom indicated he could
not find a 40-year. Self-sealing roofing material will be used
with 5/8 plywood on roof and _ plywood on wall; 2
trusses on center for roof; cedar singles and aluminum
drip edge. One window has been removed on side of ramp. All vinyl
flooring will be used in corridor. Two (2) cabinets in kitchen
with a six (6) over six (6) double hung window over the kitchen
sink to replace the original, larger double-hung window.
Tom then noted that septic tank will need to be moved; can be
turned to pick up another 2 to 3 feet; needs to be ten (10) feet
away from buildings foundation. Septic is a chambered system.
Tom also indicated the field needs to be flagged for construction
Bob asked if siding is primed. Tom then asked for clarification
on who is doing painting.
Kent stated that Cobb Hill would do external painting at
least primed before winter.
Kent thinks HDC may have issue if so much concrete is exposed
in back of building. Eric suggested might not want to add
another element such as granite. Kent discussed options for making
concrete appear different such as use of form lines; block molds;
brick, etc., when setting. Bob expressed concern with looking
too modern with bricks.
Jeremy asked if Committee has final cost. Kent stated he doesnt
know. Tom said he had given Steve (Cobb Hill) a set of plans last
week and that Steve would come up with pricing. Kent stated he
would call Steve to see where he is.
Kent then asked for a vote on the CDP as revised. All approved
the document. There were no dissents.
Kent then discussed his meeting with Mr. Robinson last Thursday.
Mr. Robinson wanted to wait thirty (30) days from Zoning Board
decision before deciding on sale of property.
Thirty (30) days are up tomorrow. Kent feels comfortable with
getting contract with Mr. Robinson.
There was discussion for need of overflow parking for school on
the five (5) acres.
Kent thinks Committee should look at other buildings to be on
property. Eric said he wants to submit ideas/plans in March
at Town Meeting. Kent asked how should we bring in the other departments.
Eric asked if the Committee needed to include everyone
in process. Ted stated that we have interviewed departments twice.
Eric then suggested Committee develop plans based upon
past comments and take the resulting product to the Towns
various departments for comments and feedback.
Jeremy then asked if the Committee were going to look at building
plans again? Eric said lets do this now since we
have the plans.
The plans for the Life Safety Departments were then reviewed.
Eric explained the two (2) alternatives presented for layout
of five (5) acres and that the Committee needs to approve one.
Jeremy asked about setback requirements and Eric said he
was not aware of any. Eric stated that the Town would need
a survey of entire property for subdivision of land. Kent said
we have one from a few years ago of entire property and Eric
said we should work from that one.
Ted reminded Eric that the three (3) departments need an
area for showering, lockers, etc. and that the police department
needs a restricted area and at least one bay just for them.
Ginger asked about expansion capabilities and how future expansion
might impact the decision on which property layout was chosen.
Some discussion on the cosmetics and overall look of the Life
Safety building then ensued.
Kent noted that the plans should include a future sand/salt pile.
Eric suggested several ways in which to communicate plans
to other departments such as having an activity layout, which
shows which activities occur in each room of the new facility.
Eric then asked the Committee what didnt work in
prior plan that was presented: there needed to be more parking
for the church and town hall and the road needed to connect to
the drive at town hall.
Ginger asked about area around the Historical Society building.
Eric said we can give you more green space.
Eric suggested removing the number of streets coming into
Town Center and having the plans show the re-use of buildings.
Some discussion ensued about the library location.
Ted stated he thinks the Committee should look at options for
old location of Fire and Highway departments if Mr. Robertsons
property is bought.
Jeremy asked Ginger about business endeavors in old
Fire/Highway department building. Ginger stated there were no
specific ideas. Mike indicated that Town might not be able to
have any new business endeavors.
Eric then suggested the Committee plan for emerging needs
for the old Fire/Highway department building by holding
it in reserve for future needs; and that the Committee should
investigate recreational use of the building, along with other
Kent reminded everyone that the Committee would meet, if necessary,
after the HDC/Public Meeting to be held next Tuesday.
The meeting was adjourned at 8:20 p.m.
7:00 p.m., Tuesday, October 29, 2002 at Sam Lake House after
the Public Meeting.
Construction Document Package for Town Hall Addition, as revised,
by Sheerr McCrystal Palson