Canterbury, NH Building Needs Committee - 2001

Minutes of Meeting
– October 22, 2002–
(as reported by Secretary Billie Richert)



Meeting October 22, 2002 at 7:00 PM at Sam Lake House


Kent Ruesswick, Chairman

Mike Capone – Selectmen representative
Charlie Cook
Bob Fife
Ken Jordan
Ginger LaPlante – Historical District Commission
Billie Richert
Jeremy Slayton
Ted West


Chairman called the meeting to order at 7:00 p.m. Eric Paulson and Tom Burke of Sheerr McCrystal Palson (SMP) were in attendance to review the revised Construction Document Package (CDP) for Town Hall.

Kent stated that the Historical District Commission was meeting next Tuesday during a public hearing on the CDP at 7:00 p.m. at Sam Lake House. There will be a public hearing notice published in this Sunday’s Concord Monitor and in a posting at the Country Store.

Tom of SMP noted the following for the committee: The framing for the Town Hall addition was changed to run decking all in the same order; posts were moved and centered; window at end of ramp was removed. In addition, three (3) foot fluorescent light fixtures in corridor rather than schoolhouse fixtures, which are too large for the eight (8) foot ceiling. The double-width window above the kitchen sink is now single-width to match the other two bathroom windows in the back of the addition. The Harvard Slate gray architectural shingle roof is 35-year and not 40-year. Tom indicated he could not find a 40-year. Self-sealing roofing material will be used with 5/8” plywood on roof and _” plywood on wall; 2’ trusses on center for roof; cedar singles and aluminum drip edge. One window has been removed on side of ramp. All vinyl flooring will be used in corridor. Two (2) cabinets in kitchen with a six (6) over six (6) double hung window over the kitchen sink to replace the original, larger double-hung window.

Tom then noted that septic tank will need to be moved; can be turned to pick up another 2 to 3 feet; needs to be ten (10) feet away from building’s foundation. Septic is a chambered system. Tom also indicated the field needs to be flagged for construction and excavation.

Bob asked if siding is primed. Tom then asked for clarification on who is doing painting.
Kent stated that Cobb Hill would do external painting – at least primed before winter.

Kent thinks HDC may have issue if so much concrete is exposed in back of building. Eric suggested might not want to add another element such as granite. Kent discussed options for making concrete appear different such as use of form lines; block molds; brick, etc., when setting. Bob expressed concern with looking too modern with bricks.

Jeremy asked if Committee has final cost. Kent stated he doesn’t know. Tom said he had given Steve (Cobb Hill) a set of plans last week and that Steve would come up with pricing. Kent stated he would call Steve to see where he is.

Kent then asked for a vote on the CDP as revised. All approved the document. There were no dissents.

Kent then discussed his meeting with Mr. Robinson last Thursday. Mr. Robinson wanted to wait thirty (30) days from Zoning Board decision before deciding on sale of property.
Thirty (30) days are up tomorrow. Kent feels comfortable with getting contract with Mr. Robinson.

There was discussion for need of overflow parking for school on the five (5) acres.

Kent thinks Committee should look at other buildings to be on property. Eric said he wants to submit ideas/plans in March at Town Meeting. Kent asked how should we bring in the other departments. Eric asked if the Committee needed to include everyone in process. Ted stated that we have interviewed departments twice. Eric then suggested Committee develop plans based upon past comments and take the resulting product to the Town’s various departments for comments and feedback.

Jeremy then asked if the Committee were going to look at building plans again? Eric said let’s do this now since we have the plans.

The plans for the Life Safety Departments were then reviewed. Eric explained the two (2) alternatives presented for layout of five (5) acres and that the Committee needs to approve one. Jeremy asked about setback requirements and Eric said he was not aware of any. Eric stated that the Town would need a survey of entire property for subdivision of land. Kent said we have one from a few years ago of entire property and Eric said we should work from that one.

Ted reminded Eric that the three (3) departments need an area for showering, lockers, etc. and that the police department needs a restricted area and at least one bay just for them.

Ginger asked about expansion capabilities and how future expansion might impact the decision on which property layout was chosen.

Some discussion on the cosmetics and overall look of the Life Safety building then ensued.

Kent noted that the plans should include a future sand/salt pile.

Eric suggested several ways in which to communicate plans to other departments such as having an activity layout, which shows which activities occur in each room of the new facility.

Eric then asked the Committee what didn’t work in prior plan that was presented: there needed to be more parking for the church and town hall and the road needed to connect to the drive at town hall.

Ginger asked about area around the Historical Society building. Eric said we can give you more green space.

Eric suggested removing the number of streets coming into Town Center and having the plans show the re-use of buildings.

Some discussion ensued about the library location.

Ted stated he thinks the Committee should look at options for old location of Fire and Highway departments if Mr. Robertson’s property is bought.

Jeremy asked Ginger about business endeavors in ‘old’ Fire/Highway department building. Ginger stated there were no specific ideas. Mike indicated that Town might not be able to have any new business endeavors.

Eric then suggested the Committee plan for emerging needs for the old Fire/Highway department building by ‘holding it’ in reserve for future needs; and that the Committee should investigate recreational use of the building, along with other uses.

Kent reminded everyone that the Committee would meet, if necessary, after the HDC/Public Meeting to be held next Tuesday.

The meeting was adjourned at 8:20 p.m.


7:00 p.m., Tuesday, October 29, 2002 at Sam Lake House after the Public Meeting.


Construction Document Package for Town Hall Addition, as revised, by Sheerr McCrystal Palson

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