TIME & PLACE:

Meeting October 16, 2002 at 7:00 PM at Town Hall

ATTENDANCE:

Kent Ruesswick, Chairman

Mike Capone – Selectmen representative
Charlie Cook
Bob Fife
Gordon Jackson
Billie Richert
Jeremy Slayton
Ted West

MINUTES:

Chairman called the meeting to order at 7:00 p.m. Steve Atherton of Cobb Hill Construction (CHC) and Tom ? of Sheerr McCrystal Palson (SMP) were in attendance to review the Construction Document Package (CDP) for Town Hall prepared by SMP. Tom pointed out that the ramp inside the addition that was initially shown has been removed. The external ramp remains, however. The internal ramp is no longer need. The exterior grade will be brought up the 3” difference. The ramp decking will be constructed with pressure-treated wood.

The roof will be 40-year architectural shingle, Harvard Slate gray, to match the church’s roof. External doors will be wood with fiberglass edge – form core. There will be no glass in external door going to basement. Currently there are four (4) panels for internal doors; will try to get same for external doors; maybe six (6) panels.

There was some discussion on the deck, rooms and outside elevations; and compliance with the American Disability Act (ADA) for the bathrooms and path leading from the outside ramp to the parking area. There are 8” risers with wide treads on stairs down to town hall basement. There will be a skim coat slab for the crawl space; vinyl composite tile flooring for kitchen, two bathrooms and for the corridor. The use of hard woods for the corridor was discussed but it was decided that having vinyl composite tile flooring would stand up better to wear and tear and would be less expensive. There will be one window for each bathroom and one double-width window for the kitchen area above the sink. There will be taller windows in the addition’s back.

The basement will have access from the outside, as well. There will be three (3) wall sconces in the corridor; a double bowl sink in the kitchen area; florescent lighting in workspaces in both bathrooms and kitchen. There is no hardware schedule in plans.

Kent stated that CHC should include the cost of priming the addition but not the cost of painting.

Jeremy asked if the CDP needed to be presented to HDC or during a public hearing. Kent stated he was not certain. Mike Capone said that the Committee should probably go to the HDC but not necessary. Mike said the Committee needs to look at the ordinance that requires 30 days notice but is non-binding. If it is determined that a public hearing is required, a notice in the Sunday Monitor for two Sundays and a posting at the Country Store are to be provided.

Steve stated that the addition’s foundation needed to be poured by mid-November.

The Chairman asked for a vote on the CDP as presented except with changes as noted. All approved the document. There were no dissents.

Charlie briefly discussed the Church’s plans with the Committee.

Mike informed the Committee that Mr. Robinson’s proposal presented to the Zoning Board was approved. This proposal allows Mr. Robinson to have a business and a barn on his property.

Kent stated that he was going to meet with Mr. Robinson tomorrow to continue discussion on the purchase of property for the Town.

Mike stated that Kevin Bragg had prepared and submitted a proposal for $40,000 to the Land State Heritage Investment Program (LCHIP).

Kent then explained the work required to the Sam Lakes building and that he had received one bid for the work. Further bids were forthcoming. Final decision on received bids to be made at next week’s meeting.

Kent then asked about what it would take to get heat in Town Hall and to have someone take a look at why the furnace won’t start.

Kent informed the Committee that Eric Paulson, President of SMP, would be unable to attend any Wednesday night meetings going forward. The Committee members agreed to change any future meetings to Tuesday nights.

The meeting was adjourned at 8:40 p.m.


NEXT MEETING:

Tuesday, October 22, 2002 at 7:00 p.m. at the Sam Lake House.

ATTACHED DOCUMENTS:

Construction Document Package for Town Hall Addition prepared by Sheerr McCrystal Palson