Canterbury, NH Building Needs Committee - 2001

Minutes of Meeting
– September 18, 2002–
(as reported by Secretary Billie Richert)



Meeting September 18, 2002 at 7:00 PM at Canterbury Town Hall


Kent Ruesswick, Chairman

Beth Blair
Kevin Bragg – Historical District Commission
Mike Capone – Selectmen representative
Charlie Cook
Bob Fife
Gordon Jackson
Ken Jordan
Ginger LaPlante – Historical District Commission
Billie Richert
Jeremy Slayton
Ted West


The Chairman opened the meeting by introducing Heidi Hutchinson of the Canterbury Recycling Center Committee (RCC). Heidi distributed (see attached copy) and presented to the Committee members the RCC’s building needs document. Priority and most urgent needs include running water and roof repairs to the main building. Heidi explained that running water is needed for sanitary reasons as well as for medical aid. She described the types of potentially hazardous materials handled by the operators, including glass, fluorescent bulbs, paint, etc. and how these items can cause severe eye injury. Running water would be used to flush/cleanse foreign objects from an operator’s eye. Roof repairs are needed to prevent water leakage from the elements. Heidi also noted another recycling center item requiring attention is the paper and cardboard recycling bin. This 50’ foot roll-off bin needs a cement pad to stabilize it and the retaining wall needs to be fixed.

Heidi reviewed with the Committee other items in the RCC’s building needs document requiring consideration that will provide the Town’s residents with better and expanded service as the Town’s population increases.

At the end of Heidi’s presentation, Gordon asked about the location of the recycling center for expansion needs. Heidi indicated she was not certain about the future location, as final decision had not been reached on the landfill capping. Also, the surrounding wet lands limited physical expansion of the existing site.

Jeremy asked about sorting Construction and Demolition (C&D) items. Heidi explained that everything could be put in one 30 yard roll-off container.

Heidi explained to the Committee the possibility the State might close all burn pits. If this happens the recycling center needs a chipper if it is to continue accepting tree limbs and brush.

There is also the possibility of establishing a permanent hazardous waste collection site at the recycling center. Heidi said that the Town could go in with other towns once a year to collect hazardous materials, but the last time this was done, the Town lost a lot of money. A 12’ X 12’ separate building is needed for this and there are many regulations requiring compliance.

Ted and Charlie raised the question of needing more personnel to handle increased and expanded recycling needs.

Kent asked Mike about where they were on monitoring the well sites and if the Town is required to cap these sites. Recycling center might have to move if wells are capped.
Mike said he would ask Frank for an update on this item for the Committee’s next meeting. Currently there is $39,000 in the Capital Reserve Fund to purchase and operate the Transfer Station, including the capping of wells. Mike then explained to Heidi the process she must follow in presenting the items at the next Town meeting.

Discussion ensued on the existing recycling center’s roof. Mike indicated there was a $1,000 line item budgeted for maintenance. Heidi said she would obtain three (3) quotes to repair roof.

Kent asked about the Salt Shed and Ted wanted to know if the loader stayed inside the shed. Heidi explained the Salt Shed was ok.

Kent then asked if it made sense to look at a bathroom for the recycling center. Charlie suggested buying portable eye-wash stations and store inside so they do not freeze.

Heidi also explained to the Committee that the RCC would like a consultant to review the existing traffic flow for improvements.

Kevin then asked if Sheerr McCrystal Palson (SMP) (architectural firm working on City Hall’s plans) could look at recycling land to determine a general plan.

Kent stated that the roof needed to be repaired this year and asked Heidi if she wanted the Building Needs Committee to design the recycling area or should Heidi and her committee do it themselves.

Charlie suggested having the Recycling Committee prepare the design and then present to the Building Needs Committee. Kent indicated that SMP is most likely not a ‘dump’ expert and that since Heidi has spoken with others having experience with this, she should pursue obtaining a consultant to help with the recycling center design. Heidi will prepare a budget for items needed for the recycling center and present to the Town.

Beth and Jeremy both expressed the desire to have the Town’s overall building needs plan to encompass the recycling center, even if the final plans for the recycling center are not complete.

Kent thanked Heidi for her presentation and Heidi reiterated that she would obtain the quotes for the roof repairs; prepare a budget for recycling center improvements for presentation to the Town; and hire a consultant to assist with the design of the recycling center.

Kent then presented an update on the Town’s offer to purchase Robinson’s property. Mr. Robinson is presenting his plan to the Zoning Board tomorrow night to allow him to have a business and a barn on his property.

Kent read to the Committee the SMP proposal to produce a construction document package (see attached document) for the Town Hall addition. Committee members discussed the importance of having a set of detailed design plans for Town Hall that can then be put out for bid. Mike reviewed with the Committee the funds available for the Town Hall addition. Mike also suggested that the Land State Heritage Investment Program (LSHIP) allocates funds to various projects by matching existing Towns’ funds. Kevin volunteered to pursue this as an option.

The Chairman then asked the Committee to vote on having Kevin proceed and on accepting the SMP proposal. The Committee members were in favor of both actions.

Kent notified the Committee members that he would be on vacation from October 1 through the 12th. He stated that the Canterbury Historic District Commission is meeting at 7:00 p.m. on September 25th to discuss Mr. Robinson’s barn.

The meeting was adjourned at 8:15 p.m.


October 16, 2002 at the Sam Lake House


Canterbury Recycling Center Information for Building Needs Committee, dated September 18, 2002

Sheerr McCrystal Palson Proposal to Produce Construction Document Package, dated September 10, 2002


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