Canterbury, NH Building Needs Committee - 2001

Minutes of Meeting
– September 4, 2002–
(as reported by Secretary Billie Richert)



Meeting September 4, 2002 at 7:00 PM at Canterbury Town Hall


Kent Ruesswick, Chairman

Beth Blair
Kevin Bragg — Historical District Commission
Mike Capone — Selectmen representative
Charlie Cook
Bob Fife
Ken Jordan
Ginger LaPlante — Historical District Commission
Billie Richert
Jeremy Slayton
Ted West


Kent opened the meeting with a status update of the Town’s offer to purchase Robinson’s property. The offer was received favorably, and Kent and Ken will follow-up with Robinson this week to continue discussion.

In addition to above attendees, the following individuals were present: Eric Paulson, president of Sheerr McCrystal Palson (SMP) and Steve Atherton of Cobb Hill Construction. Kent asked Eric to present his preliminary draft plan for the new Life

Safety Building (LSB).

Eric reviewed with the committee the plan showing the LSB well situated in the back of the proposed Robinson acreage. The LSB is L-shaped with seven (7) bays for the fire department and its facilities placed at the east end of the ‘L’; police department in the middle; and six (6) bays for the highway department and offices at the northwest end of the ‘L’. The committee discussed the importance of having core access by all three (3) departments. This would place offices, showers, etc. in the corner of the ‘L’ and bays extending in both directions from this core access. This layout allows for future growth with additional bays when necessary. Mike also mentioned that the police want a secure booking area.

Eric stated that there could be more school parking in front of the LSB.

Kent asked about moving the LSB driveway eastward to improve the view for traffic leaving the LSB.

Eric stated that the next step is to provide a more detail layout with location of specifics and then present the revised layout to the Department heads for feedback.

Kent then asked Steve to present the budget pricing (quote) he developed based upon similar projects. Steve presented the Cobb Hill Construction document reflecting Town Hall improvement costs of $200/q foot, and several alternate or add-on costs.

One of the add-on costs was a fire sprinkler system and alarm. Charlie asked where water was coming from for the sprinkler system. Kent then said that a sprinkler system was not requested and that the Town wants only the alarm system. Steve clarified that the quote does not include abatement of any asbestos or lead found during the proposed inspection.

After reviewing the quote and available funding, the committee discussed the prioritizing of required work on Town Hall. Kent asked Steve if the Town needs a set of plans to obtain actual dollar amounts. Steve said yes and Eric commented that an actual set of plans would only result in a ten (10) percent variation in proposed amounts. Kent then discussed the informal quote he had received from a roofer and how this might be one area where cost savings can be realized. In response to this Steve stated he would bring in subcontractors to look at the revised, detail plans.

The committee members then discussed the timing of the improvements for Town Hall and acknowledged that where there were budget constraints there needed to be other viable options. Several members suggested having Canterbury citizens volunteer time and materials for painting, refinishing the floor and contributing kitchen and bathroom cabinetry and fixtures, for example.

At this point, Kent asked if the committee members agreed that detail plans were needed and all concurred. Eric stated his organization can do three (3) pages of design and scope of work statement; and although this was outside the scope of their work, it was no problem. It was agreed that Eric and Dave needed two (2) weeks to complete the detail plans and prepare a hard budget for the Town Hall improvements.

It was agreed the next meeting would include people from the dump to discuss their requirements.

The meeting was adjourned at 8:30 p.m.



Wednesday, September 11, 2002, at Town Hall. This meeting will begin at 7:00 p.m. — This meeting for Committee members and dump representatives.
(NOTE: This meeting CANCELLED due to Sept. 11 Memorial Service)

Wednesday, September 18, 2002, at Town Hall. This meeting will begin at 7:00 p.m. — This meeting will include Eric and Steve to present revised documents.


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